School Facility Rental Information

This procedure is established to implement the Board of Education policy governing use of school facilities. The following categories are established to determine priorities and a schedule of fees for the approved users listed below other than regular curricular programs or activities, when designated space and facilities are available. In all cases, emergency uses for disasters, shelter needs, and the like will take precedence.

 

Priorities

	A.	Category 1:  Student Groups
		Student groups are defined as extra-curricular programs or activities and programs or activities of student-initiated, non school-sponsored clubs and organizations, even to the extent of amending Category 2, 3, 4, and 5 rental agreements.
	B.	Category 2:  Community Groups Affiliated with the Schools
		Community groups affiliated with the schools include local organizations who have a direct connection to and/or directly support the District, such as PTA/PTOs, Booster Clubs, and the like. They will be granted second priority to available space and facilities.
		School-affiliated Booster groups, Alumni groups, School-affiliated sports programs, PTO, etc.
	C.	Category 3:  Community Nonprofit Groups
		Community nonprofit groups are defined as governmental agencies and groups primarily comprised of District residents, which provide civic, educational, recreational, or cultural activities and are staffed by volunteers. Such community nonprofit groups will be issued permits for space and facilities on a third priority basis.
		Lion’s Club, Chamber of Commerce, public forums or educational opportunities, etc.
	D.	Category 4:  Private, Nonprofit Groups
		Private, nonprofit groups, defined as those primarily comprised of District residents who are requesting solitary, occasional or regularly scheduled use for an activity with educational, cultural, religious, or charitable goals, will be assigned fourth priority of available spaces.
		Churches, AIA, Club Sports Teams, etc.
	E.	Category 5:  Commercial Users
		Commercial users, defined as private, for-profit businesses, vendors, or entrepreneurs are strongly discouraged from application for public facility usage. When approval is granted, level five priority will be assigned.
		Birthday parties, Receptions, Rentals where admission fees are charged, etc.

 

Fees for Use of District Facilities

At least one employee currently under contract with the district must be present within the requested building at all times of use. This "paid employee" may be their coach, their advisor, a designated custodian, or a site manager, as determined by the Facility Manager. This person is responsible for:

	A.	Opening the facility and limiting access only to the permitted group and area;
	B.	Supervision of the physical facility to control vandalism;
	C.	Clean-up the facility or supervising the work of helpers to a condition acceptable for sue on the next school day;
	D.	Closing the facility to guarantee its security.
		Security Access Codes will not be given to non-school employees.

E.

The school employee must accept and assume all liability for the facility. If they are not willing to accept liability for the facility then a district custodian must be assigned for the event at the cost of the renting group.

 

All fees must be paid in advance of the rental to the Treasurer’s Office. All checks are to be made out to "Greeneview Schools".

 

Facility Rental Fee Rates

A schedule of fees for the use of District facilities is determined annually based upon the following factors:

	A.	Category 1 Groups: No Rental Charge if the use of district facilities for activities related to the educational program and District operations shall be without cost to the users.
	B.	Category 2 Groups: No Rental Charge. No Employee charges will occur if activities occur when custodians are regularly on duty. If the event takes place outside or normal operating hours then the group will be responsible for any extra custodial, cafeteria, or police employee fees and any other extra cost.
	C.	Category 3 Groups: No Rental Charge. No Employee charges will occur if activities occur when custodians are regularly on duty and the person signing the facility usage request assumes full responsibility for liability and cleaning the facility with volunteers. If the event takes place outside or normal operating hours then the group will be responsible for any extra custodial, cafeteria, or police employee fees and any other extra cost.
	D.	Category 4 Groups: Rental Charges will be applied. No Employee charges will occur if activities occur when custodians are regularly on duty and the person signing the facility usage request assumes full responsibility for liability and cleaning the facility with volunteers. If the event takes place outside or normal operating hours then the group will be responsible for any extra custodial, cafeteria, or police employee fees and any other extra cost.
	E.	Category 5 Groups: Rental Charges and Employee Charges will be charged regardless of when the rental is taking place. Organizations or persons will be granted the use of School District facilities with the following charges as indicated and the cost of such additional staff services as they may be required.

 

 

Facility Requested	Category 2 & 3	Category 4	Category 5
Gym Rental	No Charge	$15 per hour	$35 per hour
Kitchen and Cafeteria Rental	No Charge	$20 per hour	$40 per hour
Cafeteria Rental	No Charge	$15 per hour	$35 per hour
Classroom	No Charge	$10 per hour	$30 per hour
Custodial Employee Charge	$25 per hour	$25 per hour	$25 per hour
Cook Employee Charge	$22 per hour	$22 per hour	$22 per hour

 

Revised 7/17/14